How To Extend Information Control With SharePoint

by: Rusty Bender




Microsoft SharePoint is currently one of the leading providers of centralized repositories that provide a document management platform and packed with features that improves an organization's efficiency by allowing easier document sharing and document search. SharePoint prides itself with the following key features:

Collaboration - provides a platform that allows information sharing making it easier for teams to collaborate and work together effectively. An important feature for organizations who want to maximize productivity.

Portals - With SharePoint, users can make portal sites where they can transmit information, expertise, and applications to others with much ease.

Enterprise Search - An easy way to locate people, expertise, and content in business applications.

Enterprise Content Management - Built with advanced document management capabilities, Sharepoint helps organizations consolidate diverse content from multiple file shares and personal drives into a centrally managed repository with consistent categorization.

Business Process and Forms - Built-in workflow templates that allow automated approval, review, and archiving processes and create, maintain, and analyze custom workflows, enabling organziations to streamline their collaborative processes.

Business Intelligence - SharePoint gives decision-makers access to important information anytime and anywhere allowing them to make more informed decisions on critical issues.

As promising as SharePoint's features are, there are still ways on maximizing its full potential as becoming the complete information control platform that your organization needs. SharePoint being one of the most reliable central repositories in the market, when combined with a reliable tracking system, makes a good retention software and offers a greater advantage to organization in terms of document management, work flow efficiency, and minimizing document related risks and cost. This allows organizations to implement a sounder record retention policy.

SharePoint together with a tracking system improves document management in a number of ways. SharePoint has no awareness of document collaboration that takes place outside the centralized system and if a document is created outside of SharePoint, the Microsoft Office system does not remind the user to upload it into SharePoint. This and other issues could be addressed with SharePoint being combined to a tracking system. Learn more on how to bring document control to a higher level by downloading the latest SharePoint White Paper.